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Admin Coordinator

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Date: Dec 4, 2018

Location: Boston, MA, US, 02110

Company: Houghton Mifflin Harcourt

Job Requisition ID: 14844

Additional Locations: 

The Sales Coordinator will primarily support the Vice President of Special Markets, Director, and on an as-needed basis support the 3 Special Markets Channel Managers.


Coordinator will be responsible for administrative duties, such as managing orders and effectively working with the customer service and warehouse departments to process orders, special promotions and bids, send samples, solve order problems, set up new accounts, resolve stock and vendor compliance issues. Create dynamic sales materials to aid sales meetings with mass market and specialty gift reps in order to gain product placement. Work with distribution clients to ensure stock and availability for seasonal and planogram placement. Utilize databases (Insight, Launchpad, SAP, TMM, Excel, NPD/Bookscan) to track sales performance, data, stock, etc. Provide responsive customer service before, during and beyond the selling opportunity. Set up and maintain all new and existing products for mass merchant. Oversee and manage all aspects of co-op and send weekly/monthly reporting to Business Analyst. Research and analyze industry trends, competitor offerings, and key selling opportunities to maximize revenue potential, formulate sales response and communicate to upper management.


This position is a customer facing one, but will also handle the research, creation, and distribution of sales reports and sales presentation materials, requesting commission payments for outside representation and the payment of department invoices, and occasionally the preparation of confidential material. This position will also work on special projects for sales and sales representatives such as database management, mailings, trade show follow up, and lead qualification as needed.


Job Requirements

1-3 years experience in secretarial/administrative capacity and/or some trade book experience required. BA/BS required. Excel, Microsoft Word, PowerPoint, and Lotus Notes required. Good communication skills, both written and verbal, are required, as is the ability to multitask and to adapt to changing priorities with ease.

• Might be in a stationary position for a considerable time (sitting and/or standing).
• The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must be able to collaborate with colleagues via face to face, conference calls, and online meetings.


For nearly two centuries, Houghton Mifflin Harcourt Trade Publishing has published some of the world’s most renowned novels, nonfiction, children’s books, and reference works. As part of a leading global learning company, it is uniquely positioned to create educational and entertaining content for multiple channels and in various formats, from hardcovers and paperbacks to e-books and mobile apps. Its distinguished author list includes eight Nobel Prize winners, forty-seven Pulitzer Prize winners, thirteen National Book Award winners, and more than one hundred Caldecott, Newbery, Printz, and Sibert Medal and Honor recipients. HMH publishes such distinguished authors as Philip Roth, Temple Grandin, Tim O'Brien, and Umberto Eco, and a celebrated roster of children’s authors and illustrators including Lois Lowry, Chris Van Allsburg, and David Wiesner. HMH is also home to The Best American series®; The American Heritage® and Webster’s New World® dictionaries; Betty Crocker®, Better Homes and Gardens®, How to Cook Everything®, The Gourmet Cookbook, and other leading culinary properties; the Peterson Field Guides®; CliffsNotes™; books by J.R.R. Tolkien; and many iconic children’s books and characters, including Curious George®, The Little Prince, and The Polar Express. For more information, visit

Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.  For more information, visit  

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Nearest Major Market: Boston

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