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Senior Proposal Specialist - K-12 Education

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Date: Nov 30, 2018

Location: Geneva, IL, US, 60134

Company: Houghton Mifflin Harcourt

Job Requisition ID: 14324

Additional Locations: Geneva, IL highly preferred; Other locations may be considered

The Senior Proposal Specialist executes the proposal strategy and manages the preparation and submission of all proposal and/or response materials while ensuring complete adherence to all federal, state and local district requirements, as well as HMH policies and procedures.  The Senior Proposal Specialist must advise and recommend on how to best execute proposed strategies.   Senior Proposal Specialist takes ownership of all RFP requirements and subsequent proposal deliverables, from receipt of the RFP through proposal completion and award follow-up.


Primary Responsibilities:

  • Senior Proposal Specialist serves as a project manager to determine, direct and coordinate the activities to successfully prepare and submit the assigned proposal opportunities.  Assigned activities will include:  analysis of RFP identifying critical criteria and recommendations, articulate and share information regarding timeline, deliverables and terms and conditions required to successfully bid.  Activities will include:  working with all levels of Sales and Product Management and Strategy teams, as well as Legal and Finance, as necessary.
  • Conducts Discussion and Launch calls to determine BID/NO BID decision and reposes information to inform trend reports.  The Senior Proposal Specialist is also responsible for following up with Sales on awards. 
  • Ensures that all RFP requirements, including contracts are vetted through the Bids & Contracts and/or Legal as necessary for any special terms or conditions. Ensures final execution of final proposals and contract documents and recording of contract terms in company databases, i.e., SFDC and archival of final proposals and executed contracts according to company policy. 
  • Establish and maintain positive working relationships with internal and external customers.
  • Other projects as assigned


Skills/Competencies Required:

  • Working understanding of contracts, This includes the ability to understand contract terms and conditions, and their legal implications for creating HMH contracts. 
  • Must be able to gather, analyze, summarize and prepare recommendations related to  regulatory requirements for assigned opportunities.  
  • Ability to develop workflows to meet deadlines, flexibility, ability to organize and shift priorities as necessary.
  • Strong written and verbal communication skills.
  • Excellent project management skills to develop schedules and project plans to meet in-hand dates.
  • SFDC, Microsoft Word, Excel, Adobe Professional


Education & Experience:


BA/BS 5-7 years of experience in Proposal Management Knowledge

Excellent management and interpersonal skills, with an ability to work as an individual contributor and team player



Experience in K-12 education

Knowledge of Digital Curriculum, Learning Management Systems,  smart devices

APMP or PMP certification

Working knowledge of SFDC
Expertise on law governing contract drafting and management is preferred and should be equipped to converse in the legislative and industrial aspect of RFPs and proposals in a timely and professional fashion


Physical Requirements

Might be in a stationary position for a considerable time (sitting and/or standing) for 4+ hours.

The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Must be able to collaborate with colleagues via face to face, conference calls, and online meetings.



Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.

For more information, visit  

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

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