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Sr Proposal Spec (Proposal Manager)

Date: Aug 2, 2022

Location: Orlando, DC, US, 32819

Company: Houghton Mifflin Harcourt

Job Requisition ID: 17953

Additional Locations: Fully remote; work may be performed from any State in the US

Who We Are 

HMH is a learning technology company committed to delivering connected solutions that engage learners, empower educators, and improve student outcomes. As a leading provider of K–12 core curriculum, supplemental and intervention solutions and professional learning services, HMH partners with educators and school districts to uncover solutions that unlock students' potential and extend teachers' capabilities. HMH serves more than 50 million students and 4 million educators in 150 countries.

What you’ll do:

The Senior Proposal Specialist executes the proposal strategy and manages the preparation and submission of all proposal and/or response materials while ensuring complete adherence to all federal, state and local district requirements, as well as HMH policies and procedures.  The Senior Proposal Specialist must advise and recommend on how to best execute proposed strategies.   Senior Proposal Specialist takes ownership of all RFP requirements and subsequent proposal deliverables, from receipt of the RFP through proposal completion and award follow-up.

Working in RFP/Bids and Contracts the Senior Proposal Specialist will be responsible for the following primary duties:

  • Senior Proposal Specialist serves as a project manager to determine, direct and coordinate the activities to successfully prepare and submit the assigned proposal opportunities.  Assigned activities will include  analysis of RFP identifying critical criteria and recommendations, articulate and share information regarding timeline, deliverables and terms and conditions required to successfully bid.  Activities will include  working with all levels of Sales and Product Management and Strategy teams, as well as Legal and Finance, as necessary.
  • Conducts Discussion and Launch calls to determine BID/NO BID decision and reposes information to inform trend reports.  The Senior Proposal Specialist is also responsible for following up with Sales on awards. 
  • Ensures that all RFP requirements, including contracts are vetted through the Bids & Contracts and/or Legal as necessary for any special terms or conditions. Ensures final execution of final proposals and contract documents and recording of contract terms in company databases, i.e., SFDC and archival of final proposals and executed contracts according to company policy. 
  • Establishes and maintains positive working relationships with internal and external customers.
  • Completes other projects as assigned


What you’ll need:

  • A minimum of five years of experience in Proposal Management
  • BA or BS degree (preferred in related fields such as Business, Accounting, Finance)
  • Technical (software, platform, and methodologies): MS Office, Adobe Pro, Qvidian, SFDC
  • Excellent management and interpersonal skills, with an ability to work as an individual contributor and team player
  • Experience managing team members: Manage a group of proposal contributors, e.g., writers, subject matter experts, and finance. Also, will work with district/state DOE procurement and curriculum experts
  • Experience in: RFP/Proposal Management
  • Understanding of K-12 educational curriculum
  • Ability to handle multiple projects simultaneously under very tight deadlines
  • People skills needed to lead all internal team calls related to each RFP assigned and clearly communicate responsibilities and due dates to all contributors
  • Must be able to gather, analyze, summarize and prepare recommendations related to  regulatory requirements for assigned opportunities.  
  • Ability to develop workflows to meet deadlines, flexibility, ability to organize and shift priorities as necessary.
  • Strong written and verbal communication skills.
  • Expertise on law governing contract drafting and management is necessary and should be equipped to converse in the legislative and industrial aspect of RFPs and proposals in a timely and professional fashion
  • APMP or PMP certification, preferred

How We Work (Competencies)

  • Instills Trust
  • Values Differences
  • Nimble Learning
  • Cultivates Innovation
  • Action Oriented


Physical Requirements

  • Constantly operate a computer
  • Must be able to collaborate with colleagues via face to face, conference calls, and online meetings
  • Ability to work irregular hours, including some weekends, and travel up to 10% of the time.



Benefits and Salary Range (US Only - Included for Remote Roles)

Houghton Mifflin Harcourt is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.

For more information, visit  

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Nearest Major Market: Orlando

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