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Events Specialist

Date: Oct 6, 2021

Location: Portsmouth, NH, US, 03801

Company: Houghton Mifflin Harcourt

Successfully plan and coordinate Heinemann presence at conferences, exhibits, customer-facing events. Collaborates with internal teams to develop and implement events strategy. Develop strong relationships and foster collaboration with sales, marketing, and other functional internal and external partners.


Job Responsibilities – National and Regional Conferences, Awareness Events, Author Events

  • Working with Sales Enablement Manager and Area Sales Directors (ASDs) to develop and execute annual National conference strategy
  • Develop a yearly conference schedule based on Heinemann’s branding/Publication Relations (PR) objectives
  • Responsible for all aspects of event management; pre and post planning, maintaining registration, sourcing venues, monitoring budget, and consolidating event metrics to evaluate Return on Investment (ROI)
  • Manage schedule, budget, contracts, deadlines and execute admin/logistics for national and regional conferences  
  • Coordinate logistics from signing up for conferences, ordering event services, processing book orders, tracking shipment, to reconciling sales and returns to the warehouse post-event
  • Partner with 3rd party vendors to secure hotel/venue contracts for meeting/function rooms, food and beverage functions, and audio/visual equipment
  • Collaborate with Product Owners/Marketing and other key stakeholders to develop execution plan for key conferences and events for booth layout and to support brand management and profile raising through events, exhibits, and sponsorships
  • Manage incoming author speaking engagement that requires sales/exhibit service; communicate with sales staff to secure coverage
  • Working with Director of Curriculum and Content and maintain the calendar of awareness events and district presentations for the National Content Specialists/Implementation Specialists
  • Work on special events, such as author events and brand awareness events with product managers, author management teams, as appropriate, to assist in key territories to increase brand awareness
  • Maintain events budget, contracts, food/beverage/tech needs
  • Provide conference and workshop sales coverage as needed.
  • Ensure HMH policies and procedures are adhered to in the development and execution of conferences/events


Other Requirements:

  • High school diploma or GED
  • Strong attention to detail and strong organizational skills
  • Current relevant event management experience, 1 – 2 years
  • Exceptional negotiation skills 
  • Excellent written and verbal communication skills 
  • Ability to recognize problems and to take appropriate actions toward solutions 
  • High degree of computer literacy and proficiency in Microsoft Office suite 
  • Self-motivated individual who is able to work alone or as part of a team 
  • Ability to work on multiple projects simultaneously without missing deadlines
  • Proven aptitude for creative thinking with attention to detail within demanding deadlines 
  • Some travel expected (approx. 20-30%)


Physical Requirements:

  • Might be in a stationary position for a considerable time (sitting and/or standing).
  • The person in this position needs to move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Must be able to collaborate with colleagues via face to face, conference calls, and online meetings.





Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.


For more information, visit http://careers.hmhco.com  



Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Nearest Major Market: Portsmouth
Nearest Secondary Market: Boston

Job Segment: Curriculum, Brand Manager, Branding, Audio Visual, Education, Marketing, Creative, Publishing