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Executive Administrative-Chief of Staff

Date: Aug 6, 2019

Location: Boston, MA, US, 02116

Company: Houghton Mifflin Harcourt

Job Requisition ID: 15646

Additional Locations: 

Executive Administrator to the EVP & GM of Supplemental and Intervention Solutions (SIS)

This is an excellent position for a highly-motivated, self-directed individual who thrives in a fast-paced office environment and wants a challenge. The ability to multitask, communicate with a lot of different people, prioritize, and respond to change and multiple requests quickly, efficiently and calmly is of utmost importance.

Overall Responsibility:

The Supplemental and Intervention Solutions (SIS) division is part of a leading learning company, inspiring the thinkers and doers of tomorrow. It is a leader in the EdTech marketplace, providing research-based technology programs, supplemental instructional materials, and professional training to support teachers and administrators in grades pre-K through high school. The SIS products provide targeted assistance to educators that helps them identify and address an array of student learning needs.

The Executive Administrator will support the Supplemental and Intervention EVP & GM and his team, undertaking daily project management and administrative duties.

Primary Accountabilities:  

Executive Administrator to EVP & GM

  • Project management of EVP & GM initiatives to ensure timely completion of deliverables, assignment of responsibilities, and communication to appropriate team members
  • Intensive outlook calendaring, prioritizing and collaborating with the other executive team administrators to coordinate schedules
  • Attend meetings, take notes, and distribute agendas and relevant documents
  • Organize and schedule travel (including some international travel) special events, mailings, car services, etc.
  • Understand and manage EVP’s needs and challenges for team and beyond as they arise
  • Create a sense of team and continuity as SIS leadership are in multi locations
  • Understand people, projects and needs in SIS and be able to communicate professionally and effectively by email, phone, and messaging
  • Liaise and communicate with key stakeholders across the company
  • Meet and greet visitors as needed and direct them to the appropriate meeting and/or person
  • Facilitate in organizing and setting up rooms and needed equipment for meetings, including the preparation of required materials and technology, meals etc.
  • Prepare and review expense reports in a timely fashion, especially with heavy travel schedule
  • Create, direct and/or review PowerPoint presentations and Excel spreadsheets as needed
  • Proofreading/copy editing as needed
  • Maintain technology tools and filing systems for EVP

Team Support

  • Build relationships
  • Organize monthly SIS full team meetings and weeklyleadership team meetings
  • Work closely with team members on departmental events and projects
  • Additional support activities as business necessitates 

 Skills & Competencies:

  • Experience and interest in the education industry and/or classroom is a huge advantage
  • Detail-oriented and thorough in execution
  • Clear, succinct, and professional oral and written communication
  • Ability to prioritize tasks effectively and develop and implement creative solutions and systems quickly
  • Flexibility and adaptability to constantly changing environment and needs
  • Possess a high energy level, integrity, and a strong work ethic
  • Self-starter and pro-active approach to all tasks
  • Some travel for company events as requested
  • Calm demeanor and highly collaborative problem-solving and taking on new challenges
  • Advanced used of office technologies (WebEx, Outlook, Power Point etc.)

Education & Experience:

  • Bachelor’s/Associate’s Degree or equivalent experience
  • A minimum of 5 years related work experience
  • Previous administrative experience in a professional and fast-paced environment preferably in a publishing, education, film, other creative, technology or service oriented field
  • Microsoft Office Suite (including: Word, Excel, PowerPoint) and deep engagement with Email and Outlook
  • WebEx
  • Working knowledge and interest in budgets and general project management

Physical Requirements:

  • Might be in a stationary position for a considerable time (sitting and/or standing)
  • The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
  • Must be able to collaborate with colleagues via face to face, conference calls, and online meetings


Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.

For more information, visit  

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Nearest Major Market: Boston

Job Segment: Copy Editor, Proofreading, Administrative Assistant, Media Publishing, Book Publishing, Creative, Administrative, Publishing