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Executive Admin

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Date: Nov 27, 2018

Location: New York City, NY, US, 10016

Company: Houghton Mifflin Harcourt

Job Requisition ID: 14835

Additional Locations: 

Primary Accountabilities:  

• Intensive outlook calendar coordination and meeting and travel scheduling, prioritizing and communication

• Attend meetings, take notes, and distribute agendas and relevant documents

• Organize and schedule travel (including some international travel) special events, mailings, car services, etc.

• Understand and manage CMO’s needs and challenges for team and beyond as they arise

• Understand people, projects and needs in Marketing and be able to communicate professionally and effectively by email, phone, and messaging

• Liaise and communicate with key stakeholders across the Company

• Meet and greet visitors as needed and direct them to the appropriate meeting and/or person

• Facilitate in organizing and setting up rooms and needed equipment for meetings, including the preparation of required materials and technology, meals etc.

• Prepare and review expense reports in a timely fashion, 

• Create, direct and/or review PowerPoint presentations and Excel spreadsheets as needed

• Proofreading/copy editing as needed

• Maintain technology tools and filing systems for CMO Team Support

• Build relationships with CMO direct reports, HMH administrators and provide ad hoc support to various individuals and/or teams from the marketing team

• Organize quarterly in-person and virtual weekly leadership team meetings

• Work closely with team members on departmental events and projects

• Additional support activities as business necessitates 

• Work with facilities on office management related matters

• Work with IT, facilities and HR for onboarding new staff


Skills & Competencies:

• Detail-oriented and thorough in execution

• Clear, succinct, and professional oral and written communication

• Ability to prioritize tasks effectively and develop and implement creative solutions and systems quickly

• Flexibility and adaptability to constantly changing environment and needs

• Possess a high energy level, integrity, and a strong work ethic

• Self-starter and pro-active approach to all tasks

• Calm demeanor and ability to manage stressful situations with grace and composure

• Highly collaborative problem-solving skills and enthusiasm for taking on new challenges

• Advanced knowledge of office technologies 


Education & Experience:

• Bachelor’s/Associate’s Degree or equivalent experience

• 5+ years related work experience preferred

• Previous administrative experience in a professional and fast-paced environment preferably in a publishing, education, film, marketing or other creative, technology or service-oriented field

• Microsoft Office Suite (including: Word, Excel, PowerPoint) and deep engagement with Outlook

• WebEx and Concur

• Working knowledge and interest in budgets and general project management


Physical Requirements:

• Might be in a stationary position for a considerable time (sitting and/or standing)

• The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.

• The person in this position may need to lift boxes or carry items related to events and catering

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

• Must be able to collaborate with colleagues via face to face, conference calls, and online meetings

Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.  HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.

For more information, visit  

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Copy Editor, Proofreading, Media Publishing, Secretary, Office Manager, Creative, Publishing, Administrative